Administrative Assistant

Professional Practice & Chief Nursing Executive

Centenary Campus - Temporary Full-Time (approx. 12 months)

The best at what we do. Rouge Valley Health System is an innovative leader committed to delivering the best patient/family experience in its two hospital sites—Rouge Valley Centenary, and Rouge Valley Ajax and Pickering. Focused on improving the health of our community, we are committed to learning, innovation and providing the best patient care experience for our patients and their families. Join our team as we meet the needs of our growing communities.

Rouge Valley's Lean approach to continuous improvement puts our patients first in everything we do. Through our Lean philosophy, Rouge Valley respects our staff's talents, skills and diversity and seeks to optimize value for patients. Help us lead transformation in health care. Our commitment to providing the best patient care and an effective workplace has resulted in many well-earned awards by our team of staff, physicians and volunteers: CBC's The Fifth Estate “A” rating, based on research by the Canadian Institute for Health Information and in 2013; Exemplary standing, the top rating from national hospital surveyors by Accreditation Canada.

The Administrative Assistant exercises considerable judgement and independence to provide complex and confidential administrative support


Graduate of Secondary School or equivalent (Bachelor’s Degree preferred)
Completion of community college secretarial diploma or equivalent experience
Minimum 3-5 years recent working experience as an assistant, secretary, with working knowledge of medical terminology
Demonstrated proficiency with Excel, Word,  graphics,  presentation software (PowerPoint) and data base applications
Previous experience with Meditech is desired
Proven ability to design and produce effective and attractive communication and presentation materials , e.g. statistical reports, summary reports, tables, charts and graphs, power point presentations, posters, flyers, brochures
Proven experience with planning and participation on inter-organizational committees, workgroups and meetings
Demonstrated proficient with scheduling appointments, both through Outlook and manually
Demonstrated proficiency of preparation of complex minutes, agendas, and conference bookings
Maintain and manage Program schedules through outlook and organize meetings
Demonstrated ability to design and maintain office organization systems including traditional and electronic filing
Excellent communication (oral, written, and telephone) and interpersonal skills with a well-developed customer service focus: dealing effectively with internal customers, the community and regional partners
Proven effective organizational abilities, using self-direction and sound judgment to prioritize workload and to coordinate multiple  and competing demands and deadlines
Proven decision-making and problem-solving skills to anticipate the needs of the Program
Proven ability in handling sensitive and confidential issues and information in a professional manner
Demonstrated ability to work with minimal supervision, perform well in a hectic and stressful environment, and strong initiative and ability to follow-up and follow-through on duties
Ability to perform the essential duties of the position
Demonstrated pattern of good attendance
Exposure to Lean principles, an understanding of methodologies and tools and a commitment to the use of these in support of providing the best healthcare experience possible to our patients.
Demonstrates an understanding of and commitment to Rouge Valley's comprehensive safety programs and practices including staff safety, patient safety, environmental safety and participates in regular in-service education in this area.
Demonstrates a commitment to customer service when dealing with patients, colleagues, volunteers and other members of the community and public


Reference #: 14-NON-038

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